Industry-specific template
Law Firms Privacy Policy Generator
Law firms handle privileged communications, case files, and client financial data. A privacy policy must address attorney-client privilege protections, document retention, and client intake data processing — and, increasingly, how generative AI tools fit into that picture.
Law Firm AI Policy: What It Covers and How It Differs From Your Privacy Policy
Two different documents get called a "law firm AI policy", and they are not interchangeable. The first is an internal AI use policy: rules governing which tools the firm's lawyers and staff may use, what may be entered into them, and how output is verified. The second is the client-facing disclosure that belongs in your privacy policy and engagement letters, telling clients that AI-assisted tools may process their information and under what safeguards. Only the second is a privacy policy matter — but the two need to agree with each other, and firms usually draft them together.
An internal law firm AI policy typically addresses:
- Approved tools and an approval route for new ones, distinguishing enterprise deployments with no-training contractual terms from consumer chatbots
- A hard rule against entering client confidential information, privileged material, or personally identifiable data into tools that train on inputs or retain prompts
- Verification duty: every citation, quotation, and factual assertion produced by a model is checked against a primary source before it leaves the firm
- Supervision and competence: who is accountable for AI-assisted work product, and how supervising attorneys review it
- Client disclosure and consent, and whether consent is obtained per matter or in the engagement letter
- Billing: whether time saved by AI assistance is passed to the client, and how AI tool costs are recovered
- Vendor diligence: data residency, retention, sub-processors, security certifications, and breach notification terms
- Training, logging, and periodic audit of actual use
The privacy policy side is narrower. It discloses the categories of vendors that process client and website data, including AI-assisted legal technology, without publishing your internal control framework. Bar association ethics guidance on generative AI continues to develop and varies by jurisdiction, so treat this list as a drafting checklist and confirm the current rules with your state bar before adopting a policy.
Build this document from your own answers
The guided questionnaire turns the clauses above into a draft written around how your business actually operates. Preview it free, then export a PDF.
Open the Privacy Policy generatorWhy this template is tailored for Law Firms
Teams in Law Firms usually process client contact and identification data, case files and legal documents, billing and trust account records, and related records often pass through external tools. This page focuses on practical clauses for those workflows so your first draft is closer to operational reality.
The generator maps your answers to clauses around collection scope, permitted use, liability boundaries, and rights handling. You can preview the draft and then export a branded PDF for legal review.
Common Data Collected
- Client contact and identification data
- Case files and legal documents
- Billing and trust account records
- Intake form submissions
- Communication records
Typical Regulations
- Bar association ethics rules
- GDPR (if serving EU clients)
- State privacy laws
Example Clause Preview
We collect client information through intake forms, consultations, and case management. Client data is protected by attorney-client privilege and professional ethical obligations in addition to applicable privacy laws.
FAQ
Do law firm websites need a privacy policy?
Yes. If your website collects inquiries, uses analytics, or has a client portal, you need a privacy policy separate from engagement letters.
How does attorney-client privilege relate to a privacy policy?
A privacy policy covers data processing practices broadly. Privilege protections are additional legal safeguards described in engagement agreements.
Should intake form data be covered in the privacy policy?
Yes. Explain what information is collected during intake, how it is stored, and that submitting a form does not create an attorney-client relationship.
Do I need to disclose legal technology vendors?
Yes. If you use case management, e-discovery, or document review tools that process client data, disclose the categories of vendors.
Does a law firm need a separate AI use policy?
Most firms adopting generative AI write one. It is an internal governance document covering approved tools, what may never be entered into them, verification of AI output, supervision, and client disclosure. Your privacy policy handles only the outward-facing part: telling clients which categories of vendors, including AI-assisted tools, process their information.